Last Updated on February 23, 2023 by The ZenMaid Team
Why start a cleaning business in Pennsylvania?
Thinking of starting your cleaning business in the โKeystone Stateโ? We think thatโs a great idea. Pennsylvania prides itself in being equipped to support steady business growth for generations to come with generous grant and funding programs.
This article will provide all the essential information you need to know on how to start a home cleaning company in the state of Pennsylvania, including necessary permits, training for staff, equipment needed, insurance requirements, and more. Let’s get started!
A quick note:
The contents of this article are meant to help you grow your cleaning business, but should not be taken as legal advice. Always consult with an attorney and/or accountant to help make legal and financial decisions. If you need help finding a professional in your area, see what other cleaning business owners recommend in our ZenMaid Mastermind.ย
Read this guide first: How to Start a Cleaning Business
For an overview and general guide, including a checklist, to starting a cleaning business, start here: How to Start a Cleaning Business in 10 Steps.
We suggest you read that first if you havenโt already, then return to this guide to continue with the specific requirements for Pennsylvania.
Choose a Business Structure for your Cleaning Business
This is an important step that cannot be skipped. Go here for more information on the different legal structures and which one to choose for your cleaning business.
Do I need a cleaning license in Pennsylvania?
Yes, you will need a business license to start a cleaning business in Pennsylvania. Continue reading to learn how to obtain one.
Apply for an EIN (Employer Identification Number) for Pennsylvania
You can apply for an Employer Identification Number (EIN) for your home cleaning business in the state of Pennsylvania by following these steps:
- Determine if you need an EIN: An EIN is a unique nine-digit number assigned by the IRS to identify a business for tax purposes. You may need an EIN if you have employees or if your business is a partnership or corporation.
- Gather the necessary information: To apply for an EIN, you will need your legal business name and address, as well as the name and Social Security number of a principal officer.
- Apply online: The quickest and easiest way to apply for an EIN is online through the IRS’s website. You can fill out the online application form and receive your EIN immediately.
- Apply by mail or fax: You can also apply for an EIN by mail or fax by completing Form SS-4 and sending it to the IRS. This process can take several weeks.
- Apply by phone: You can also apply by phone by calling the IRS Business & Specialty Tax Line at 1-800-829-4933.
Please make sure you have all the documents ready and also check the state laws in Pennsylvania as well for any additional requirements.
Here are the steps for an online application:
- Visit the IRS website at www.irs.gov/businesses and select the option to “Apply for an EIN online.โ
- Complete the online application form, providing information about your business, such as the name and address of the business, the type of business entity, and the name and Social Security Number of the business owner.
- Submit the application.
- Once your application has been processed, the IRS will provide you with your EIN.
File/Register your business with Pennsylvania
The state of Pennsylvania requires that all businesses register with the Department of Revenue.
Costs for filing range from $5 to $1,000. Learn the breakdown of costs here.
Your local area will determine the specific requirements needed. To search for your local Township, borough, or city requirements for registration, zoning, and permits, go here.
If you are filing an LLC, you will file a Certificate of Organization and docketing statement with the Bureau of Corporations and Charitable Organizations. For instructions, visit the Pennsylvania Department of State.
Similar to an LLC, If you are filing as a Corporation, you will file a Certificate of Organization and docketing statement with the Bureau of Corporations and Charitable Organizations. For instructions, visit the Pennsylvania Department of State.
Business License Requirements in Pennsylvania
Pennsylvania does require a business license for general house cleaning businesses. But as things often change, check with the stateโs licensing needs when registering a new business.
Be sure to also check with your individual county, city, or local municipality. Requirements can vary and some may need a general business tax, licensing, or other filing requirements for business.
Call your local municipality office and inquire if this is required.
Get Business Insurance
For a breakdown of why you need insurance, the different kinds of insurance to consider, plus the difference between insurance and bonding, read this guide first.
In the cleaning industry, business insurance is always worth it since youโre usually entering someone elseโs property. That said, your business may have unique needs and need different categories covered than the cleaning business down the street. Learn more about getting business insurance in Pennsylvania right here.
Other Resources
Pennsylvania Chamber of Commerce
Check these guides out next:
How to get more cleaning clients
Ways to market your cleaning service for free
How to price your cleaning services
Free cancelation policy templates
5 automations to grow your cleaning business (that cost less than $100/month)
Still have questions or looking for advice from a fellow cleaning business owner? Ask your question in The ZenMaid Mastermind.
